AI School Leadership Minute: Turn Staff Observations into an Improvement Plan

AI School Leadership Minute: Turn Staff Observations into an Improvement Plan
Here’s a fast way to turn staff notes into a clear, supportive improvement plan.  
→ Check the PS section to learn how to write and use prompts like this more often.

Use the prompt below in ChatGPT. Replace anything in [brackets] with your details:

Advanced Improvement Plan Prompt:
“Act as an executive performance coach and expert communicator with deep experience in school leadership, clarity, and execution. Your goal is to help me turn my observations into a clear, supportive improvement plan for a school employee.

Your task:
- Identify the key areas of improvement based on what I share below.
- Create a simple, structured plan that outlines exactly what needs to improve and how.
- Write the plan in a clear, non-ambiguous way that is easy to read and implement.
- Keep the tone supportive and solution-focused.
- Include step-by-step actions they can take to improve.
- Add examples or mini case studies if helpful.
- End with a short checklist or key takeaways for quick application.

The final output should be a polished, actionable improvement plan I can confidently share.

Here’s the context:
- The person I need the plan for is a [insert position of who the improvement plan is for].
- These are my notes, observations, or reflections on the staff member’s performance:
[insert your notes, observations, or thought dump here. Include specific actions, behaviors, patterns, or examples that need improvement.]”

AI helps you focus on growing people — having real conversations, offering support, and leading with clarity.

It handles the busy work — turning raw notes into structured, supportive improvement plans you can actually use.

Have a good week,
William Grube

PS - Pro tip: 
Use ChatGPT to make prompts based on the Time-Saving AI Prompt Guide for School Leaders. For example, you could ask ChatGPT: “Create me a ChatGPT prompt that does X following this framework: [copy and paste the contents of the prompt guide here.]”

PPS - How to use great prompts like this more often:
Build your own prompt library. When you find or write a prompt you like—one you’ll use again—save it. Use a Google Doc or something simple. Copy and paste it there. Now you don’t have to rewrite it every time. Just copy and use it when needed. This makes complex prompts easy to reuse. Write it once. Use it forever. For crafting prompts, I use this framework.