AI School Leadership Minute: Send Personal Emails to Every Teacher (Fast)

AI School Leadership Minute: Send Personal Emails to Every Teacher (Fast)
You have dozens of teachers to encourage. But not enough hours to write a personalized message to each one.

Use the prompt below over and over again to create a personalized, uplifting email for every teacher.

Step 1: Open ChatGPT and use this prompt ⬇️ (tailor it as needed)
“Act as a school principal who builds strong teacher relationships. Draft an encouraging email to teachers during the second week of school. Structure it with: (1) Recognition of their efforts in the first weeks, (2) A unifying message about the school’s focus or vision, (3) A short update or reminder, and (4) A closing note that invites open communication. Keep the email easy to comprehend and uplifting. Avoid jargon. It should be able to be read in 1–2 minutes. Here is the context you need:
- Here is how you can tailor it to this specific teacher: [insert teacher compliment/notes]
- Early wins from the first weeks (smooth opening, positive student energy, successful events): [insert info here]
- Reminders or updates teachers need (upcoming staff meeting, due dates, safety reminder, etc.): [insert info here]
- One short focus area for the month (student engagement, routines, positive culture, etc.): [insert info here]"

Simply fill in the [square bracket placeholder] with what you need to include and hit enter.

Step 2: Review and Revise
ChatGPT will draft the email. Review and update as needed. Don’t blindly use the AI output.

Use this to update teachers while still giving them personalized compliments.

To more people hearing about the good they do,
William Grube
Founder, Gruvy Education

PS - Want a time-saving resource to share with them in an email like this? Choose from dozens in our free resource library.

PSS - Missed Tuesday's time-saving edition? Here is how to write a clear back-to-school board update.