AI School Leadership Minute: AI emails sound generic (the fix)

AI School Leadership Minute: AI emails sound generic (the fix)
Most school leaders prompt AI like this: “Write an email to parents…”

Generic prompts = not-so-good messages.

Before asking AI to write anything, describe the real person reading the message.

How to do it today:
1. Start your prompt like this:
“You are a principal who is an expert at communicating with busy parents.”
2. Add in their daily reality: 
“You are a principal who is an expert at communicating with busy parents who are juggling a million responsibilities. They worry about missing important information and feel overwhelmed by long messages from school.”
3. Add in the task:
“You are a principal who is an expert at communicating with busy parents who are juggling a million responsibilities. They worry about missing important information and feel overwhelmed by long messages from school. Based on the attached document, write an email explaining our new student drop-off procedures starting Monday.”

Note: On March 24th, I’m hosting a free 60-minute AI Lab for school leaders. You will walk away knowing how to get AI to write in your voice, a prompt library for every role in your school, and more. Register here (free).

See you there,
William Grube
Founder, Gruvy Education

PS - It is easy to know when someone uses AI to write when something like this is written:
- "It’s not X, it’s Y."
- "Not A. Not B. Not C. But D."
Recommendation: Cut out the forced negatives AI generates. Just make the point and move on.

PPS - When people read something that is clearly written with AI, trust drops. In a world full of AI-generated text, people crave authenticity. This is a collaborative process. Do not fully delegate the end result to AI. It is a huge tool in getting a massive head start, but after you use AI to draft an email:
1) Keep wording you like
2) Change the wording you don’t like
3) Delete what does not need to be there